Lions Clubs International Youth Camp and Exchange Programme
Common YCE Quality Norms
As agreed at the YCE-meeting in Vienna, September 2003

All information and important experiences should be shared among the MD-YEC & D-YEC working together in promoting and developing The International Youth Exchange Programme.
The common ye quality norms concerning
A) Tasks for the MD/D YCEC-group,
B) Tasks concerning YCES going abroad and
C) Tasks concerning YCES coming from abroad
should be observed by YCEC all over the world as guidelines.

  • TOPICS TO BE DISCUSSED AND DICIDED

BY THE MULTIPLE / DISTRICT YEC-GROUP

OK

  • The ideology for International Youth Camp and Exchange

 

  • The internal distribution of tasks and the Common Quality Norms

 

  • The national long term plan for YCE-camps (3 to 5 years)

 

  • The routines for communication

 

  • The manual (preferably in internet) for camp directors, host families and other manuals (preferably in internet)

 

 

 

This Common YCE Quality Norm, adopted by us all, has to be improved yearly:
All information and important experiences will be shared among the YCEC of the world, working together in National, Regional, European as well as International Conventions in promoting and developing International Youth Camp and Exchange.

  • ROUTINES TO BE OBSERVED

FOR YOUTH EXCHANGE STUDENTS GOING ABROAD

OK

  • All contract suggestions for pre-reservation has to be ready before EF, and signed by the participating countries during EF.

 

  • General information about all international YCE-camps has to be posted on the international webpage by the end of September.

 

  • Detailed information about all international YCE-camps has to be posted on the international webpage by the end of December.

 

  • All applications, complete and readable, has to be sent to the receiving YCEC before the final deadline, March 31st

 

  • Applications has to be accepted and confirmed to the sending YCEC
    by April 30th

 

  • Information about places and dates for arrival and departure has to be sent to the sending YCEC (available early enough to provide the best travel fares).
    The deadline is April 30th

 

  • Information about host families has to be sent to the sending YCEC by May 31st. (A bit more important than “a wishful thinking”).

 

  • Information about flight numbers and time has to be sent to the receiving YCEC one month before the arrival (or at least 2 weeks).

 

  • Information about the camp program and ”what to bring with you” has to be received by the YCES in due time

 

  • All YCES has to be briefed about Lions. They has to be informed about what is expected of them as YCES, and they should be given a handbook as a reminder.

 

  • All YCES should wear some kind of uniform, allowing the receiving Lions to recognise them at the place of arrival (airport, railway station etc.)

 

  • All YCES has to make a written report to their District YCEC about their experiences, by the end of August. These reports should be used in order to improve the routines. If possible, a debriefing should be arranged, where the YCES can discuss their experiences, and be informed about the activities of the LEOs.

 

  • All YCES should share their experiences with their sponsoring club, thus stimulating the interest in the YCE. 

 


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